Player Registration – Terms & Conditions

By registering and sending your details to Polytechnic Football Club you agree to be bound by our Players Charter, privacy policy and terms & conditions. Where required we may share your information with football authorities such as the Amateur Football Alliance, Southern Amateur League and Football Association.

Our full players charter, privacy policy and terms & conditions are shown below.

Players Charter

1. The general principle is that all Polytechnic players are available for selection by any team captain. You are a club player first and a team player second. All players will be given an equal opportunity to play at the highest level.

2. Annual subscriptions are to be paid by October 31st. After that period the subscription will increase by �10. In addition no captain will be able to field a player after October 31st unless their subscription has been paid in full.

3. Players are to respond to their captains requests for availability in a timely fashion. Requests for availability should be e-mailed by the respective captains on a Monday.

4. Team captains should endeavour to e-mail their preliminary team (squad up to 14) selection to the captain of the team immediately above and below by no later than 5pm on each Tuesday.

5. Any player who is released or promoted should not be a substitute. He should start the game for the next two matches, unless he is unavailable or selected by another team.

6. If a captain requires a player from a lower side he should first make contact with that player’s team captain, i.e. the team he last played for and request the full support of the captain. Both captains are obliged to let the player know that he will be playing for another team.

7. Where players are to be made available to the team below they should be notified by their captain wherever possible (telephone, email or text) ahead of their selection.

8. Final team selections should be e-mailed to the team members and Chairman of Selectors by 5pm. The period between Tuesday and Thursday should allow discussions with relative captains to ensure that each team has sufficient players.

9. In accordance with the red rule book no changes can be imposed on a lower side after 3pm on Friday unless by agreement between the respective captains.

10. Common sense and fairness should be applied in all discussions between team captains and any disputes should be resolved between them. Where arbitration is required, any outstanding selection issues will be resolved by the Chairman of Selectors. Where necessary the players will be consulted and the outcome will be communicated to all parties.

Privacy Policy

Polytechnic Football Club is committed to protecting your privacy online. Please read on for more details about our privacy policy and how we will treat the information that you provide us with.

Collecting Information

By using this website you consent to the collection and use of your information in accordance with the terms of this privacy policy.

Polytechnic Football Club collects non-identifying data about visitors to this website, for example, the number of visitors to the site each day.

The use of certain services on our website may require you to provide us with information about yourself (such as your name, postal address, telephone number, e-mail address and other information). This information will be used at all times in accordance with the terms of either this privacy policy or other terms that you will be made aware of when you provide us with the information and will be subject to the UK Data Protection Act 1998.

If Polytechnic Football Club is informed of information that suggests someone is at serious risk of harm and Polytechnic Football Club have personal details, it may be necessary to pass those details to the appropriate authorities in order to protect that person.

How does Polytechnic Football Club protect your information?

Polytechnic Football Club is committed to safeguarding the security of the information that you provide us with and we have security procedures in place to protect against the loss, misuse, alteration or unauthorised access of information under Polytechnic Football Club control.

Using your information

We use the information that we collect from you to:

– Carry out the services you have requested/are interested in. Unless otherwise stated we then delete the information you have provided.

– To provide you with information, products or services that you request from us, or which we feel may interest you, where you have consented to be contacted for such purposes. You may unsubscribe at any time and will be given the option to do so on our website by contacting Data Protection Coordinator (details below). To notify you about changes to our service

– If we decide to change our privacy policy, we will post those changes on this page so that you are always aware of what information we collect, how we use it, and under what circumstances we disclose it.

Passing on information about you

Please note that if you use our website or our services, that will constitute your consent to us disclosing your personal information to:

– any third party provider whose products or services you use, register an interest in, or with whom you place a booking; and
– other third parties either where necessary for those third parties to provide additional products or services requested by you or with your prior consent.


Cookies are small amounts of information which we store on your computer. Unless you elect not to receive cookies, our system will issue cookies to your computer when you log on to the website. Cookies make it easier for you to log on to and use the site during future visits. They also allow us to monitor website traffic and to personalise the content of the site for you. You may set up your computer to reject cookies although, if you do so, you may not be able to use certain features on our site. If you would like to reject the cookies then:

If you’re using Internet Explorer 6.0 or 7.0:1. Choose Tools, then 2. Internet Options 3. Click the Privacy tab 4. Click on the ‘Advanced’ button 5. Check the ‘override automatic cookie handing’ box and select Accept, Block or Prompt for action as appropriate.

If you’re using Firefox 2.0 or 3.0:1. Choose Tools, then 2. Options 3. Click the Privacy icon 4. Click Exceptions and enter the address of the website.

If you do not wish to receive cookies in the future, please let us know.

Privacy Policy Compliance

If you wish to exercise your rights with respect to the data we keep, or make complaint please contact the Data Protection Coordinator at Polytechnic Football Club by post at:

Polytechnic Football Club
Cavendish Road
W4 3UH

and we will take appropriate steps. We reserve the right to charge a fee up to the statutory maximum for disclosing your personal information held by us to you.


If you have any questions about this privacy statement or about the operation of this site, please contact us at:

Polytechnic Football Club
Cavendish Road
W4 3UH

Terms & Conditions


These Terms and Conditions (Terms) apply to the entire contents of this website under the domain name Polytechnic Football Club (Website) and to any correspondence by e-mail between us and you. Please read these terms carefully before using this Website. Using this Website indicates that you accept these terms regardless of whether or not you choose to register with us. If you do not accept these terms, do not use this Website. This Website is owned and operated by Polytechnic Football Club .


1.1 You may access certain areas of this Website without registering your details with us. Certain other areas of this Website are only open to you if you register.

1.2 By accessing any part of this Website, you are deemed to have accepted these Terms in full. If you do not accept these Terms in full, you must leave this Website immediately.

1.3 The Club may revise these Terms at any time by posting changes online. You should check this Website from time to time to review the then current Terms, because they are binding on you. Certain provisions of these Terms may be superseded by expressly designated legal notices or terms located on particular pages at this Website.


2.1 You are not permitted to copy, reproduce, republish, download, post, broadcast, transmit, make available to the public or otherwise use Website content in any way except for your own personal, non-commercial use. You also agree not to adapt, alter or create a derivative work from any Website content except for your own personal, non-commercial use. Any other use of Website content requires the prior written permission of the Club.

2.2 You agree to use the Website only for lawful purposes and in a way that does not infringe the rights of, restrict or inhibit anyone else’s use and enjoyment of the Website.

2.3 Unless otherwise stated, the copyright and other intellectual property rights in all material on this Website (including without limitation photographs and graphical images) are owned by the Club or its licensors. For the purposes of these Terms, any use of extracts from this Website other than in accordance with term 2.1 above for any purpose is prohibited. If you breach any of these Terms, your permission to use this Website automatically terminates and you must immediately destroy any downloaded or printed extracts from this Website.

2.4 Subject to paragraph 2.1, no part of this Website may be reproduced or stored in any other website or included in any public or private electronic retrieval system or service without the Club’s prior written permission.

2.5 Any rights not expressly granted in these terms are reserved.


3.1 Other than personally identifiable information, which is covered under the Privacy Policy (see the hyperlink at the bottom of the page), any material you transmit or post to this Website shall be considered non-confidential and non-proprietary. The Club shall have no obligations with respect to such material. The Club and its designees shall be free to copy, disclose, distribute, incorporate and otherwise use such material and all data, images, sounds, text and other things embodied therein for any and all commercial or non-commercial purposes.

3.2 You are prohibited from posting or transmitting to or from this Website any material:
(a) that is threatening, defamatory, obscene, indecent, seditious, offensive, pornographic, abusive, liable to incite racial hatred, discriminatory, menacing, scandalous, inflammatory, blasphemous, in breach of confidence, in breach of privacy or which may cause annoyance or inconvenience; or (b) for which you have not obtained all necessary licences and/or approvals; or (c) which constitutes or encourages conduct that would be considered a criminal offence, give rise to civil liability, or otherwise be contrary to the law of or infringe the rights of any third party, in the UK or any other country in the world;or
(d) which is technically harmful (including, without limitation, computer viruses, logic bombs, Trojan horses, worms, harmful components, corrupted data or other malicious software or harmful data).

3.3 You may not misuse the Website (including, without limitation, by hacking).

3.4 The Club will fully co-operate with any law enforcement authorities or court order requesting or directing the Club to disclose the identity or locate anyone posting any material in breach of paragraph 3.2 or paragraph 3.3.


4.1 Links to third party websites on this Website are provided solely for your convenience. If you use these links, you leave this Website. The Club has not reviewed all of these third party websites and does not control and is not responsible for these websites or their content or availability. The Club therefore does not endorse or make any representations about them, or any material found there, or any results that may be obtained from using them. If you decide to access any of the third party websites linked to this Website, you do so entirely at your own risk.

4.2 If you would like to link to this Website, you may only do so on the basis that you link to, but do not replicate, the home page of this Website, and subject to the following conditions:
(a) you do not create a frame or any other browser or border environment around this Website;
(b) you do not in any way imply that the Club is endorsing any materials or services other than its own;
(c) you do not misrepresent your relationship with the Club nor present any other false information about the Club;
(d) you do not otherwise use any Club trademarks displayed on this Website without express written permission from the Club;
(e) you do not link from a website that is not owned by you; and
(f) your website does not contain content that is distasteful, offensive or controversial, infringes any intellectual property rights or other rights of any other person or otherwise does not comply with all applicable laws and regulations.

4.3 The Club expressly reserves the right to revoke the right granted in paragraph 4.2 for breach of these terms and to take any action it deems appropriate.

4.4 You shall fully indemnify the Club for any loss or damage suffered by the Club or any of its group companies for breach of paragraph 4.2.


5.1 Each registration is for a single user only. The Club does not permit you to share your user name and password with any other person nor with multiple users on a network.

5.2 Responsibility for the security of any passwords issued rests with you.


6.1 While the Club endeavours to ensure that the information on this Website is correct, the Club does not warrant the accuracy and completeness of the material on this Website. The Club may make changes to the material on this Website, or to the materials and prices described in it, at any time without notice. The material on this Website may be out of date, and the Club makes no commitment to update such material.

6.2 The material on this Website is provided “as is” and on an “is available” basis, without any representations, conditions, warranties or other terms of any kind. Accordingly, to the maximum extent permitted by law, the Club provides you with this Website on the basis that the Club excludes all representations, warranties, conditions and other terms (including, without limitation, the conditions implied by law of satisfactory quality, fitness for purpose, non-infringement, compatibility, security, accuracy and the use of reasonable care and skill) which but for these Terms might have effect in relation to this Website.

6.3 The Club does not warrant that functions contained in Website content will be uninterrupted or error free, that defects will be corrected or that the Website or the server that makes it available are free of viruses or bugs. Access to this Website may be suspended temporarily and without notice in the case of system failure, maintenance or repair or for reasons beyond the Club’s control.


7.1 The Club, any other party (whether or not involved in creating, producing, maintaining or delivering this Website), and any of the Club’s group companies and the officers, directors, employees, shareholders or agents of any of them, exclude all liability and responsibility for any amount or kind of loss or damage that may result to you or a third party (including without limitation, any direct, indirect, punitive or consequential loss or damages, or any loss of income, profits,goodwill, data, contracts, use of money, or loss or damages arising from or connected in any way to business interruption, and whether in tort (including without limitation negligence), contract or otherwise) in connection with this Website in any way or in connection with the use, inability to use or the results of use of this Website, any websites linked to this Website or the material on such websites, including but not limited to loss or damage due to viruses that may infect your computer equipment, software, data or other property on account of your access to, use of, or browsing this Website or your downloading of any material from this Website or any websites linked to this Website.

7.2 Nothing in these Terms shall exclude or limit the Club’s liability for:
(a) death or personal injury caused by negligence (as such term is defined by the Unfair Contract Terms Act 1977); or
(b) fraud; or
(c) misrepresentation as to a fundamental matter; or
(d) any liability which cannot be excluded or limited under applicable law.

7.3 If your use of material on this Website results in the need for servicing, repair or correction of equipment, software or data, you assume all costs thereof.

7.4 Any decision made in relation to purchasing goods and/or services as a result of information obtained from the Website is your sole responsibility.


8.1 If any of these Terms (or part of any term) is found by any court or other authority of competent jurisdiction to be invalid, illegal or unenforceable, that term or part of that term shall, to the extent required, be deemed not to form part of these Terms, and the validity and enforceability of the other terms shall not be affected.

8.2 The Privacy Policy forms part of these Terms and by your use of this Website you are regarded as having accepted it.

8.3 These Terms shall be governed by and construed in accordance with English law. Disputes arising in connection with this legal notice shall be subject to the exclusive jurisdiction of the English courts.